Birth Records

Clay County can make birth certificates for people born in Minnesota. Birth records prior to 1935 may require additional processing time.  Please call the Recorder's Office at 218-299-5031 for more information.
 
Identification is required to obtain a certified birth certificate.
  
Birth Certificate Request
You can request a birth certificate:
  • In Person (cash, check or credit card* is acceptable)
    • Complete a Birth Certificate Application form indicating you have "tangible interest." You can print and complete a form prior to coming to the Recorder's Office if you prefer. Do not sign until you are present in the office.
    • Show identification.
    • Pay the corresponding fees by cash, check or credit card.  (*A convenience fee will be charged for credit card transactions.)
  • By Mail (check, money order, or credit card*)
    • Complete a Birth Certificate Application form indicating you have "tangible interest." You can print and complete a form or you can call 218-299-5031 or email the Clay County Recorder's Office to request that a form be mailed or faxed to you.
    • Show identification and sign the completed application in front of a notary. Have the notary sign the application and apply his/her notary seal.
    • Make a photocopy of your identification.
    • Mail the completed, notarized application and photocopy of identification, along with a check, money order or credit card information. (*A convenience fee will be charged for credit card transactions.)
  • By Fax (credit card* only)
    • Complete a Birth Certificate Application form indicating you have "tangible interest". You can print and complete a form or you can call 218-299-5031 or email the Clay County Recorder's Office to request that a form be mailed or faxed to you.
    • Show identification and sign the completed application in front of a notary. Have the notary sign the application and apply his/her notary seal.
    • Make a photocopy of your identification.
    • Fax the completed, notarized application and photocopy of identification, along with your credit card information to 866-908-2452. (*A convenience fee will be charged for credit card transactions.)

Confidential Birth Records
Some records are confidential and can only be obtained by some people.

Pursuant to Minnesota Statute 144.225, Subdivision 2, data pertaining to the birth of a child, to a woman who was not married to the child's father when the child was conceived, nor when the child was born, including the original certificate of birth and the certified copy, are confidential data unless the mother has designated the data as being public.

Individuals With Access
Confidential birth records are available only to:

  • The individual on the birth record if the individual has reached the age of 16.
  • The mother named on the birth record.
  • The father named on the birth record.
  • A legal guardian presenting a certified copy of guardianship papers.
  • An individual presenting a certified copy of a court order releasing the record to him/her.
  • The Commissioner of Human Services or authorized representative.
  • An individual with a written and notarized authorization from any of the persons above.

Out of State Records
If you were not born in Minnesota, see the National Center for Health Statistics for more information about ordering a birth certificate from another state.