Death Records

Clay County has access to death records of any person who died anywhere in Minnesota back to 1997 or any person who died in Clay County back to the 1872. For death records outside of Clay County before 1997, contact the county registrar where the person died. 
 
The Minnesota Historical Society maintains a death record index statewide for most historical deaths. You can search the index online at the Minnesota Historical Society.

Death Certificate Request
You can request a death certificate:
  • In Person (cash, check or credit card* is acceptable)
    • Complete a Death Certificate Application form indicating you have "tangible interest." You can print and complete a form prior to coming to the Recorder's Office if you prefer. Do not sign until present in the office.
    • Show identification.
    • Pay the corresponding fees by cash, check or credit card.  (*A convenience fee will be charged for credit card transactions.)
  • By Mail (cashier's check, money order, or credit card*)
    • Complete a Death Certificate Application form indicating you have "tangible interest." You can print and complete a form or you can call 218-299-5031 or email the Clay County Recorder's Office to request that a form be mailed or faxed to you.
    • Show identification and sign the completed application in front of a notary. Have the notary sign the application and apply his/her notary seal.
    • Make a photocopy of your identification.
    • Mail the completed, notarized application and photocopy of identification, along with a cashier's check, money order or credit card information. (*A convenience fee will be charged for credit card transactions.)
  • By Fax (credit card* only)
    • Complete a Death Certificate Application form indicating you have "tangible interest." You can print and complete a form or you can call 218-299-5031 or email the Clay County Recorder's Office to request that a form be mailed or faxed to you.
    • Show identification and sign the completed application in front of a notary. Have the notary sign the application and apply his/her notary seal.
    • Make a photocopy of your identification.
    • Fax the completed, notarized application and photocopy of identification, along with your credit card information to 866-908-2452. (*A convenience fee will be charged for credit card transactions.)