***Effective May 18th, 2020, The Recorder's Office will be open by appointment. An appointment can be made by contacting the Recorder’s office at 218-299-5031.
The Clay County Recorder is the custodian of all legal records pertaining to:
Notary public registration
State / Federal tax liens
Registrar of Titles
When acting as the Registrar of Titles, the Clay County Recorder reviews each document before recording to determine if the document will cloud the title, similar to when an attorney examines an abstract for abstract property. When property is held in a trust, an estate, or is part of a court proceeding, the Examiner of Titles issues a directive to the Registrar of Titles regarding how to proceed.
Land Records Document
The land records document process had its beginning centuries ago with a straight forward purpose and with tools such as very large leather bound books in which they hand wrote with ink and quill. It has evolved into today’s process, where the purpose remains as noble and as focused as before, but now must make sure all citizens (local and non local) have justifiable and easy access.
The Recorder’s Office’s mission is to promptly record, file and preserve documents accurately in an efficient, responsible and professional manner for posterity and legal purposes.